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General Terms and Conditions for Booking Seminars

1. Scope of Validity

These General Terms and Conditions govern the contractual relationship between best-practice innovations GmbH (hereinafter called: “b-pi GmbH”) and the participant of open seminars and the contractual relationship between b-pi GmbH and customers ordering an in-house seminar. Any conflicting or deviating general terms and conditions of the participant or customer will not form part of the contract.

2. Registration/Registration Confirmation/Contract Closing

The customer can register for a seminar via b-pi’s website, by letter, fax or email. Upon receipt of the registration, the participant will receive a registration confirmation. Final written confirmation of the seminar will be sent to you at least 14 days before it is due to start.

An in-house seminar order is normally preceded by an individual offer made to the customer by b-pi in response to an inquiry. The seminar contract is closed by the customer order confirming all agreements.

3. Service

The seminar fee covers the transmission of the seminar contents as described on the homepage of b-pi GmbH or in individual offers.

For open seminars, the seminar fee applies to each participant and seminar date scheduled. For in-house seminars the fee applies to each seminar scheduled and the agreed number of participants.

The seminar fee for open seminars includes seminar documentation and the examination fee as well as lunch and liquid refreshments during breaks. The seminar fee for in-house seminars does not include the seminar documentation and examination fees; these are invoiced separately.

The examination fee covers registration for the examination, examination materials, conduction and evaluation of the examination, and certificate issue and delivery by AGMP.

4. Success Guarantee

Any participant of open seminars who does not successfully pass the exam the first time can take the exam a second time free of charge. The examination fee for the second attempt will be paid by b-pi GmbH.

5. Best Price Guarantee

Upon proof that another training provider offers the same seminar at a lower price, b-pi GmbH will only charge the participant this lower fee, if the offer of the other training provider is not older than 4 weeks and actually available.

6. Customer Co-operation Duty

The customer of an in-house seminar is obliged to provide the required support and co-operation for the entire duration of the seminar, e.g. punctual transmission of participant lists, acceptance of document deliveries, provision of appropriate rooms and technical infrastructure, as well as the appointment of an internal contact person.

Any breach of the duty to co-operate will be borne by the customer. In the event of the impossibility to provide services as a consequence of the breach of this duty, b-pi will be released from its service obligation and can charge the complete seminar fee.

7. Seminar Fees, Terms and Conditions of Payment

The seminar fee is set forth in the respective seminar description on the homepage of b-pi GmbH. For in-house seminars, it is stated in the individual offer. The seminar fee is shown net of statutory value-added tax.

The seminar fee is due and payable immediately after receipt of the invoice issued at the end of the seminar. A temporary hindrance to attend the seminar will not result in a reduction of the seminar fee. If a participant/customer is in default of payment, b-pi GmbH is entitled to charge late payment interest at a rate of 5% p.a. above the base rate (§ 247 par. 1 German Civil Code).

8. Cancellation and Changes

Participants may cancel their booking for an open seminar up to 15 business days prior to the start of the seminar free of charge. Cancellation must be declared in writing. If cancellation occurs later or the participant fails to appear, b-pi GmbH is entitled to invoice the participant the full seminar fee. In the event of hindrance, the participant may nominate a replacement candidate in time. The participant is also entitled to provide proof that b-pi GmbH suffered no or less damage than the imposed cancellation fee.

If b-pi GmbH cannot conduct an open seminar for organizational reasons, e.g. due to unavailability of an instructor, force majeure or the failure to achieve the minimum number of participants, b-pi GmbH may cancel the seminar. Participants will be informed immediately. Cancellation of a seminar due to insufficient number of participants must be made known at least 14 days before seminar start.

In-house seminars are excluded from cancellation by the customer. The parties will agree to a new date as soon as possible. The same applies if the in-house seminar has to be cancelled by b-pi for organizational reasons.

9. Liability

b-pi GmbH provides its services with great care. It chooses qualified instructors and endeavours to constantly update seminar contents. B-pi GmbH therefore reserves the right to make any necessary changes in seminar content. b-pi GmbH shall not be liable for failure to pass the examination. However, they will pay the examination fees for a second attempt in accordance with the success guarantee.

b-pi GmbH is liable in full and without limitation only for its intentional conduct. In the case of open seminars, liability for gross negligence is limited in amount to typically foreseeable damage. In the event of ordinary negligence, b-pi GmbH shall be liable only for breach of a contractual duty or for delay, and only up to the amount of the seminar fee.

For in-house seminars, liability for gross negligence is also limited to the amount of the seminar fee.

10. Protection of Intellectual Property

The seminar written materials are protected by copyright, all rights belong to b-pi. b-pi GmbH grants the individual participants in open and in-house seminars the non-exclusive right, unlimited in time and location, to use the seminar materials for the intended purpose. Any usage beyond that requires prior written consent by b-pi. It is in particular forbidden to duplicate, distribute, alter or translate the materials, or any part thereof.

11. Consumer Cancellation Right

Consumers are entitled to cancel their contract declaration in written form (letter, fax, email). No reason for cancellation need be given. The cancellation period is 14 days, beginning with the receipt of a separate notice of the right of cancellation after order placement. Your right to cancel expires if you participate in the seminar. Cancellation is free of charge. The deadline is met by timely dispatch of the cancellation notice to:

best-practice innovations GmbH
Norbertstr. 32
50670 Köln
or by email to info@b-pi.com

12. Privacy Policy

best-practice innovations GmbH commits itself to handle personal data supplied by participants confidentially and to only use it in accordance with the legislation in force, in particular the regulations stipulated by the Federal Data Protection Act (BDSG). Employees of best-practice innovations GmbH who are entrusted with the processing of personal data are bound to data secrecy according to section 5 of the BDSG.

Participants and business partners’ personal data (first name, last name, address, email address) are used by best-practice innovations GmbH for internal purposes only, i.e. stored, processed, used and – to the required extent – passed on to third parties, such as instructors or exam accreditation firms, for the provision and settlement of services.

13. Concluding Provisions

If a provision of these General Terms and Conditions is or becomes void, the remaining contract provisions shall not be affected thereby. The contract parties will replace the void provision with one that in legally valid manner most closely approximates the meaning and intent of the void provision.

German law, excluding the provisions of the UN Sales Law Convention (CISG), shall apply. Place of jurisdiction is Cologne.

Daniela Henn

Daniela Henn
Training Services and Quality Management
daniela.henn@b-pi.com
+49 221 964 34 63-3